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Tamilnadu Samacheer Kalvi 11th Computer Applications Solutions Chapter 8 Presentation Basics (OpenOffice Impress)

Samacheer Kalvi 11th Computer Applications Presentation Basics (OpenOffice Impress) Text Book Back Questions and Answers

I. Choose The Correct Answer

Question 1.
Which is used to move quickly from one slide to another?
(a) Compass Navigator
(b) Navigator
(c) Fill color
(d) Page border
Answer:
(b) Navigator

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Question 2.
Which is the shortcut key to view the slideshow?
(a) F6
(b) F9
(c) F5
(d) F10
Answer:
(c) F5

Question 3.
In Impress, which views shows thumbnail versions of all your slides arranged in horizontal rows?
(a) Notes
(b) Outline
(c) Handout
(d) Slide Sorter
Answer:
(d) Slide Sorter

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Question 4.
Identify the default view in Irhpress.
(a) normal
(b) slide sorter
(c) handout
(d) notes
Answer:
(a) normal

Question 5.
Which menu contains the Slide Transition option?
(a) Slide Show
(b) View
(c) Tools
(d) Format
Answer:
(b) View

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Question 6.
Identify the extension of the Impress presentation.
(a) ,odp
(b) .ppt
(c) .odb
(d) ,ood
Answer:
(a) ,odp

Question 7.
In presentation tools, the entry effect as one slide replaces another slide in a slide show. Identify the option that suits after reading the statement.
(a) animation
(b) slide transition
(c) custom animation
(d) rehearse timing
Answer:
(b) slide transition

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Question 8.
Vanya has made a presentation on “Global Warming”. She wants to progress her slide show automatically while speaks on the topic in the class. Which features of Impress would she use?
(a) Custom Animation
(b) Rehearse Timing
(c) Slide Transition
(d) Either (a) or (b)
Answer:
(d) Either (a) or (b)

II. Short Answers

Question 1.
What is the difference between a slide and a slide show?
Answer:
Slide:
A slide is a single page of a presentation. Collectively, a group of slides may be known as a slide deck.

Slideshow:
A slide show is an exhibition of a series of slides or images in an electronic device or in a projection screen. It is a collection of pages arranged in sequence that contains text and images for presenting to an audience.

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Question 2.
How many in-built slide layouts does impress consists of?
Answer:
Twelve.

Question 3.
What do you understand by a presentation?
Answer:
A presentation software is a computer software package used to show information, in the form of a slide show.
It includes three major functions:

  1. An editor that allows the text to be inserted and formatted,
  2. A method for inserting and manipulating graphic images and
  3. A slide-show system to display the content.

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Question 4.
Define a template in Impress?
Answer:
A impress design template is a premade design you can use to lend cohesiveness, visual organization and appeal to your presentation. It you choose the option from template, it uses a template design already created as the basis for a new presentation.

Question 5.
What do you understand by the slide layout?
Answer:
Pre-packaged layouts are shown in impress properties. You can choose the one that you want, use it as it is or modify it to suit your own requirements. At present, it is not possible to create custom layouts.

III. Explain in Brief

Question 1.
How many types of views are provided by Impress to its users?
Answer:
The view is designed to ease the completion of certain tasks.
Normal view:
Is the main view for creating individual slides. Use this view to format and design slides and to add text, graphics, and animation effects.

Outline view:
Shows topic titles, bulleted lists, and numbered lists for each slide in outline format. Use this view to rearrange the order of slides, edit titles and headings, rearrange the order of items in a list, and add new slides.

Notes view:
lets you add notes to each slide that are not seen when the presentation is shown.

Slide Sorter view:
Shows a thumbnail of each slide in order. Use this view to rearrange the order of slides, produce a timed slide show, or add transitions between selected slides.

Handout view:
Lets you print your slides for a handout. You can choose one, two, three, four, or six slides per page from Tasks pane → Layouts. Thumbnails can be re-arranged in this view by dragging and dropping them.

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Question 2.
Who uses the presentation software and why?
Answer:

  • Presentation software are being used in a variety of different fields. Some fields that are commonly used as education, research, business communication, entertainment etc.,
  • A presentation is used while speaking to a group with a presentation to support and organize your information.
  • The presentation is to communicate an audience that the most powerful and effective ones.

Question 3.
Define the Slide Sorter view and its significance?
Answer:
Slide sorter view is to rearranged the sliders. A thumbnail of each slide in order, use this view to rearrange the order of slides, produce a timed slide show, or add transitions between selected slides. The tasks pane on the right displays four pages that allow you to specify the master slide, layout, transitions, and animation effects for the object on your slides.

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Question 4.
What is a Normal view? Explain?
Answer:
There are two ways to place a slide in the Slide Design area of the Normal view: clicking the slide thumbnail in the Slides pane or using the Navigator. To open the Navigator, click the Navigator button in the Standard Toolbar or press Ctrl + Shift + F5 and select a slide by scrolling down the Navigator list until you find the one that you want and then double-click it.

Question 5.
How are transition effects helpful in creating an effective presentation in Impress?
Answer:
Slide transitions are the animation like effects that occur when you move from one slide to the next during a presentation, you can control the speed, add sound and customize the properties of transition effects.
Using this transition effects will keep the audience visually interested by using movements.

IV. Explain in detail

Question 1.
Valarmathi’s teacher asks her to create a presentation in OpenOffice Impress. As Valarmathi has never worked in Impress before, help her to perform the following tasks:
(i) She wants that except for the first slide, all the slides should have the same design. For this, what does she need to do?
After completing the presentation with same design for all slides, she needed for.
(a) Select Format → Page from the Menu bar on the page setup, dialog box, choose background tab.

(b) Select the type of fill you want for your background from the fine choices, None, color, gradient, hatching or bitmap. A list of choices for the selected fill type will appear → select it. Select one of the items on the list and click OK. The fill you have choosen is added to slide master then go normal view.

(c) Select the first slide then right click → select slide design then select the design in slide master, then right click, a popup menu will appear, it display ‘back ground settings for
all’ you can choose ‘No’ option. The only first slide would not appear the background design.

(ii) To easily communicate with her audience, she wants to provide them with a hard copy of the slides of the presentation. What should she create for it?
To print the presentation slides the one of the way click – “print file” icon directly in the menu bar, to sent the entire document to default pointer defined for your computer. In the print dialog box include the number of hard copies option, she needed more copies, then type that you want needed and then click ‘ok’ button.

(iii) She wants to insert some pictures and movie files in some slides. How can she do that? She has to select the slide where she want to insert picture. Once the picture has been inserted it can be formatted extensively.
Select from the menu bar: Insert → Picture → file / picture in computer.

(iv) Suggest her the view that would be the most suitable for showing the presentation to the audience.
Normal view.

(v) To make her presentation more attractive, she wants to add some effects in it. How can she do it? Suggest.
Adding special effect meAnswer:custom animation and slide transition.

  • To apply special effects to fonts. Use the font effect page. A sample of the text is displaying in the lower part of dialog box, then you can select designed font effect.
  • She can apply various graphic filters and effects to the pictures by graphic filters.
  • Slide transitions are the effects take place when one slide gives way to the next one in presentation. Click slide transition page on the task pane.
  • She can use slide animation effects.

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Question 2.
Explain how a presentation can help a salesperson to promote his/her products?
Answer:

  1. Presentation is help a sales person to promote his / her products, explain the short presentation.
  2. Presentation will give visual video, pictures to understand a better of products.
  3. Presentation help sales person to present prospect challenges is easier.
  4. By using presentation, sales person can make audience understand easier and he can get more feedback.
  5. Sales person can explain with physical demonstration by shocking animations. It makes the audience to concentrate.

Question 3.
Sivabalan created a presentation to be shown at his school’s Annual Function. Just 5 minutes before the presentation, he noticed that he has Miss-pelt the name of the school, which is appearing in all the 30 slides of the presentation. How can he rectify this mistake in all the slides in one-shot?
Answer:
Open the presentation,

  1. On the ‘Home’ Tab → Editing → Choose → Replace option.
    Top left of the screen, then click Find → Replace option.
  2. New window pops-out. Find what box.
  3. In the find what box, you can enter the word ‘Miss-pelt school name’.
  4. Then in the replace with box enter the correct ‘school name word’ and then click ‘Replace All’ option.
  5. Now, the correct school Name will be changed in all slides.

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Question 4.
List some advantages of using templates?
Answer:

  1. The standard templates, it is easily create colour, attractive designs for slides.
  2. Easy to modify the templates are available even we can download from Internet.
  3. Attractive designs of templates are available, it will be the audience to look up of the presentation.
  4. It creates attentive of audience.
  5. Quick customization of templates, text, fonts, pictures were available. –
  6. It have professional computer design.

Samacheer Kalvi 11th Computer Applications Presentation Basics (OpenOffice Impress) Additional Questions and Answers

I. Choose The Correct Answer

Question 1.
Which is the following software package used to show information in the form of a slide show?
(a) Presentation
(b) Spreadsheet
(c) Database
(d) Application
Answer:
(a) Presentation

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Question 2.
The most commonly known presentation program are OpenOffice.org:
(a) powerpoint
(b) impress
(c) keynote
(d) none
Answer:
(b) impress

Question 3.
Which of the following is one of the way to start Impress?
(a) All programs → Openoffice → Impress
(b) All programs → Staroffice → Impress
(c) All programs → Office → Powerpoint
(d) All programs → Office → Presentation
Answer:
(a) All programs → Openoffice → Impress

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Question 4.
How many types of presentation backgrounds that you provided by Impress?
(a) 15
(b) 20
(c) 25
(d) 30
Answer:
(c) 25

Question 5.
Which is you can select to start with a blank presentation?
(a) <ORIGINAL>
(b) <NEXT>
(c) <NEW>
(d) <OUTPUT>
Answer:
(a) <ORIGINAL>

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Question 6.
Generally, presentations are created for computer screen display, that you would select the option:
(a) <ORIGINAL>
(b) <SCREEN>
(c) <NEW>
(d) <OUTPUT>
Answer:
(b) <SCREEN>

Question 7.
Which is good choice for the transition between the different slides speed?
(a) Normal
(b) Medium
(c) Fast
(d) None
Answer:
(b) Medium

Question 8.
How many parts are there main Impress Window?
(a) 1
(b) 2
(c) 3
(d) 4
Answer:
(c) 3

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Question 9.
How many sections are there tasks pane?
(a) 2
(b) 3
(c) 4
(d) 5
Answer:
(d) 5

Question 10.
The name that you see at the top of your Impress window?
(a) Title bar
(b) Tool Bars
(c) Menu bar
(d) Scroll bar
Answer:
(a) Title bar

Question 11.
Which is used to hides the window from view but it remains as a button on the task bar?
(a) Minimize button
(b) Maximize button
(c) Restore button
(d) Close button
Answer:
(a) Minimize button

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Question 12.
Which is a measurement tool in the software programs that allow the user to align on a page?
(a) view
(b) ruler
(c) menu
(d) format
Answer:
(b) ruler

Question 13.
The bar which is at the bottom of the window is called:
(a) horizontal toolbar
(b) vertical toolbar
(c) standard toolbar
(d) formatting toolbar
Answer:
(a) horizontal toolbar

Question 14.
The bar which is at the side of the window is called:
(a) horizontal toolbar
(b) vertical toolbar
(c) standard toolbar
(d) formatting toolbar
Answer:
(b) vertical toolbar

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Question 15.
How many tabs are available in the workspace view buttons?
(a) 2
(b) 3
(c) 4
(d) 5
Answer:
(d) 5

Question 16.
The shortcut keys are used to display the navigator?
(a) Ctrl + Shift + F5
(b) Ctrl + Shift + F2
(c) Ctrl + Shift + F3
(d) Ctrl + Shift + F4
Answer:
(a) Ctrl + Shift + F5

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Question 17.
Which is the mainview for creating individual slides?
(a) Normal view
(b) Outline view
(c) Notes view
(d) Handout view
Answer:
(a) Normal view

Question 18.
Use this view to rearrange the order of slides and produce a timed slide show:
(a) normal view
(b) slide sorter view
(c) outline view
(d) notes view
Answer:
(b) slide sorter view

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Question 19.
Which view contains all the slides of the presentation in their numbered sequence?
(a) Normal view
(b) Slide sorter view
(c) Outline view
(d) Notes view
Answer:
(c) Outline view

Question 20.
Which view is used for setting up the layout of your slides?
(a) Normal view
(b) Outline view
(c) Notes view
(d) Handout view
Answer:
(d) Handout view

Question 21.
The normally a title slide is:
(a) first slide
(b) last slide
(c) second slide
(d) none
Answer:
(a) first slide

Question 22.
Which function key is used to adjustments for the formatting of the title?
(a) F9
(b) F10
(c) F11
(d) F12
Answer:
(c) F11

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Question 23.
Which slide is used as the starting point for other slides?
(a) Master slide
(b) Slide show
(c) Notes master
(d) None
Answer:
(a) Master slide

Question 24.
All of the characteristics of slide masters are controlled by:
(a) Slide master
(b) Styles
(c) Slide show
(d) None
Answer:
(b) Styles

Question 25.
You can create new slide, that inherited from the slide is known as:
(a) Slide master
(b) Slide show
(c) Styles
(d) None
Answer:
(a) Slide master

Question 26.
To start creating a custom animated image, open the Animator dialog box from:
(a) apply
(b) insert
(c) move
(d) create
Answer:
(b) insert

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Question 27.
During the slide show that allowed displays all frames of animated GIF files:
(a) animation
(b) slide sorter
(c) slide show
(d) none
Answer:
(a) animation

Question 28.
Slide animation are similar to:
(a) transitions
(b) slide sorter
(c) slide show
(d) none
Answer:
(a) transitions

Question 29.
Which view is used that Animation effects need to applied that can you select individual object on a single slide?
(a) Normal view
(b) Outline view
(c) Notes view
(d) Handout view
Answer:
(a) Normal view

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Question 30.
The Edit points toolbar should be displayed. If not select it from:
(a) Edit → Toolbars → Edit points
(b) View → Toolbars → Edit points
(c) Edit → Toolbars → View points
(d) View → Toolbars
Answer:
(b) View → Toolbars → Edit points

II. Short Answers

Question 1.
Write the uses of presentation?
Answer:

  1. Presentation software is used to create presentations, quizzes, e-leaming packages, and multimedia products.
  2. Most presentation software packages will create your multimedia product using a series of slides.
  3. Text, images, video, animations, links and sound can be combined on each slide to create a final product.

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Question 2.
Write any three commonly used presentation program?
Answer:
The most commonly known presentation programs are OpenOffice.org Impress, Microsoft PowerPoint and Apple’s Keynote.

Question 3.
What are parts have Main Impress Window?
Answer:
The main Impress window has three parts: the Slides pane, the Workspace, and the Tasks pane.

Question 4.
What is the function of slide pane?
Answer:

  1. The Slides pane contains thumbnail pictures of the slides in your presentation, in the order of our insertion of slides.
  2. Clicking a slide in this pane selects it and places it in the Workspace. While it is there, you can apply any changes that are desired to that particular slide.

Question 5.
What is custom Animation?
Answer:
A variety of animations for selected elements of a slide are listed here. Animation can be added to selected elements of a slide, and it can also be changed or removed later.

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Question 6.
What is the use of Ruler bar?
Answer:
The ruler is a measurement tool in the software programs that allow the user to align graphics, text, tables, or other elements on a page.

Question 7.
What is the two types of rulers?
Answer:
The horizontal ruler appears at the top of the document, and the vertical ruler is on the left-side of the document. To enable ruler, click on the View tab, then click on the Ruler to show the horizontal and vertical ruler.

Question 8.
What is the scroll bar and its type?
Answer:
Scroll bar is a bar on the bottom or side of the window to scroll through a page. Two scroll bars are present. The bar which is at the bottom of the Window is called Horizontal Tool bar. The bar which is at the side of the Window is Vertical Tool bar.

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Question 9.
How many view buttons are available in the workspace?
Answer:
The Workspace has five tabs: Normal, Outline, Notes, Handout, and Slide Sorter. These five tabs are called View Buttons.

Question 10.
What is the uses of status bar?
Answer:
Status Bar is present at the bottom of your window, which gives you some statistics about the file that you are viewing. It is a good practice to check the information shown there. In case you do not need the information in the Status Bar, you can hide it by selecting View → Status Bar from the main menu.

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Question 11.
What is the uses of Master slide?
Answer:
A slide master is a slide that is used as the starting point for other slides. It is similar to a page style in Writer: it controls the basic formatting of all slides based on it. A slide show can have more than one slide master.

Question 12.
Define slide master or master slide?
Answer:
A slide master has a defined set of characteristics, including the background color, graphic, or gradient; objects (such as logos, decorative lines, and other graphics) in the background; headers and footers; placement and size of text frames; and the formatting of text.

Question 13.
How can you create a New Master Slide?
Answer:
A New Master slide can be created either by using the Master View dialog box or by using right click the slides in the Slides pane.

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Question 14.
What are the drawing free from shapes available in the tool bar?
Answer:
Basic Shapes, Symbol Shapes, Block Arrows, Flowcharts, Call outs, Stars.

Question 15.
What is the use of play button?
Answer:
You can review the animation at any time by clicking the Play buttons well as navigate the various frames using the other controls available.

Question 16.
What is a meant by Interactions?
Answer:
Interactions what happens when you click a button or link Most tasks associated with putting together a show from your slides are best done in Slide Sorter view.

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Question 17.
Explain the usage of Rehearse Time in option of presentation software?
Answer:
OpenOffice Impress assists you in defining the right rehearse time in for automatic slide changes. Impress records the display time for each slide, so the next time you play the show with automatic slide changes, the timing will be as recorded.

III. Explain in Brief

Question 1.
What are the types for creating a new presentation?
Answer:
You can create a presentation by any one of the following types.

  1. By selecting an Empty presentation.
  2. By selecting From template.
  3. By selecting from Open existing presentation.

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Question 2.
What are the various ways to start Impress?
Answer:
You can start Impress in several ways:

  1. In order to open Impress using Start button, click Start button and select All Programs → Open Office → OpenOffice Impress.
  2. If it is already pinned in the Start menu, just click and open it.

Question 3.
What are the more efficient method than using the slide pane?
Answer:

  1. Change the slide transition following the selected slide or after each slide in a group of slides.
  2. Change the sequence of slides in the presentation.
  3. Change the slide design. (A window opens allowing you to load your own design.
  4. Change slide layout for a group of slides simultaneously. (This requires using the Layouts section of the Tasks pane.)

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Question 4.
What is the function of Navigator?
Answer:
The Navigator displays all objects contained in a document. It provides another convenient way to move around a document and find items in it. The Navigator button is located on the Standard toolbar. You can also display the Navigator by choosing Edit → Navigator on the menu bar or pressing Ctrl + Shift + F5.

Question 5.
Write the outline view purposes?
Answer:
Outline view serves two purposes.
Making changes in the text of a slide:

  • Add or delete text in a slide just as in the Normal view.
  • Move the paragraphs of text in the selected slide up or down by using the up and down arrow buttons (Move Up or Move Down) on the Text Formatting toolbar.

Comparing the slides with your outline (if you have prepared one in advance). If you notice from your outline that another slide is needed, you can create it directly in the Outline view or you can return to the Normal view to create it, then return to review all the slides against your outline in the Outline view.

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Question 6.
How can you add notes to a slide in notes view?
Answer:
Click the Notes tab in the Workspace.
Select the slide to which you will add notes.

  1. Double-click the slide in the Slide pane, or
  2. Double-click the slide’s name in the Navigator.

In the text box below the slide, click on the words Click to add notes and begin typing.

Question 7.
How can you change the number of slides per row in slide sorter view?
Answer:
Change the number of slides per row, if desired:

  1. Check View → Toolbars → Slide View to show the Slide view toolbar.
  2. Adjust the number of slides (up to a maximum of 15).
  3. After you have adjusted the number of slides per row, View → Toolbars → Slide View will remove this toolbar from view.

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Question 8.
How can you move a slide in a presentation using the slide sorter?
Answer:
Click the slide. A thick black border is drawn around it. Drag and drop it to the location you want.

  1. As you move the slidg, a black vertical line appears to one side of the slide.
  2. Drag the slide until this black vertical line is located where you want the slide to be moved.

Question 9.
How can you select a group of slides?
Answer:
To select a group of slides, use one of these methods:
(i) Use the Control (Ctrl) key:
Click on the first slide and, while pressing Control, select the other desired slides.

(ii) Use the Shift key:
Click on the first slide, and while pressing the Shift key, select the final slide in the group. This selects all of the other slides in between the first and the last.

(iii) Use the cursor:
Click on the first slide to be selected. Hold down the left mouse button.

(iv) Drag the cursor to the last slide thumbnail.

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Question 10.
How can you create the first slide?
Answer:
The first slide is normally a title slide. Decide the layout as per its purpose of presentation. You can use the pre-packaged layouts available in the Layout section of the Tasks pane. Suitable layouts are Title Slide (which also contains a section for a subtitle) or Title Only, Title and Content, Title and two content and so on.

Question 11.
How can you Insert a new slide?
Answer:
Insert a new slide. This can be done in a variety of ways take your pick.

  1. Insert → Slide.
  2. Right-click on the present slide, and select Slide → New Slide from the pop-up menu.
  3. Click the empty space after the last slide also to create a new slide by right clicking New Slide.
  4. Click the Slide icon in the Presentation toolbar.

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Question 12.
What is the function of styles in master slides and its types?
Answer:
All of the characteristics of slide masters are controlled by styles. The styles of any new slide you create are inherited from the slide master from which it was created. In other words, the styles of the slide master are available and applied to all slides created from that slide master.

Changing a style in a slide master result in changes to all the slides based on that slide master; it is, however, possible to modify each individual slide without affecting the slide master.

Click View → Master → Slide Master
It is possible to view the Master slides in two styles:

  1. Slide Master
  2. Notes Master

IV. Explain in Detail

Question 1.
Write the steps to change the layout of slide?
Answer:
Steps to change the layout of slide.

  1. Apply slide layout in normal view on view tab → normal.
  2. In Normal view, click Thumbnail Pane on the left. Then click the slide that you want to apply a layout to.
  3. On the ‘home’ Tab, click ‘layout’ and then select the layout that you want to change the slide layout in slide master view.
  4. On view tab click → slide master. In the slide master view, in the Thumbnail pane on the left, click a slide layout that you want be changed.

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Question 2.
Write the steps to change the background of a presentation?
Answer:
(i) In the ‘Design’ tab, click the arrow of the background icon and choose background in the drop-down list. The background dialog box will appear.

(ii) In the background dialog box click the arrow under the backdrop fill and you will be presented with the following options.

(iii) Choose one of eight colours displayed to select colour outside of the colour scheme, click more colours choose a colour from either the standard tab or the custom tab and click ok.

(iv) To change the gradient, texture, pattern or picture, click fill effects.

(v) To apply gradient to the back drop, go to the ‘gradient’ tab and select colour style, transparency and shading style. Click ok to apply the changes.

(vi) To apply a textures to the backdrop, go to the ‘Texture’ tab and select a texture. Custom textures can be applied by selecting a file with ‘other texture’ button, click OK to apply changes.

(vii) To apply pattern to the backdrop, go to the ‘pattern’ Tab and select pattern, Foreground and background colour. Click ok to apply changes.

(viii) To use a picture for the backdrop, go to the ‘picture’ tab and select the picture button. Click ok to apply changes.

(ix) Then finally, you can click ‘Apply’ or ‘Apply to All’ to either apply the background to the current slide or all the slides.

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Question 3.
Differentiate between Slide Transition and Slide Animation?
Answer:
Slide Transition:

  1. These are the animation effects that are applied to whole slide.
  2. For a slide can have only one transition effect.
  3. Transition effects appear slide show view, when slides change from one to the next. We can control the speed of each slide transition.
  4. Transition effect provide visual impact.
  5. Transitions are available, including no transition.

Slide Animation:

  1. These are the animation effects that are applied to object on a slide.
  2. Each object on the slide can have multiple animation effects.
  3. Flip, flash, checkboard, push and zoom are transitition effects in animation. These effects can be applied to slides. When one slide moving to other slide is animation.
  4. Animation effect provide grab the audience is attention.
  5. Removing animation effects on the custom animation page of the task pane.